P6 Keypoint

Yakubu,

You have 13 different questions in in a single post!!

Best to post 1 question as a time if you really want constructive response.

=jerome

Hi Yakubu

Welcome to planning planet.

It looks like you are asking us to do your homework from college.

Best regards

Mike Testro

I've got a bit of spare time, so I'll have a crack at this:

1. “Can you pls explain to me how I can update my activity progress on P6 assuming amworking with main contractors and sub contractors want to update me?”

Are you asking about which buttons to push in P6, or the process for getting updates from sub-contractors, or something else?

2. “if am working wt main contractor and sub contractors are using excel, how will they update metheir progress report and how will I add the update manually from my own? “

They could send you their updated excel file, or mark-up a copy of your P6 programme, or attend a regular site progress meeting.

Re how will you add the update manually from your own: are you asking which buttons to push in P6, or something else?

3. “is it possible to automate schedule excel sheet from sub contractors to my own primavera insteadof updating one after the other? “

Yes, but I wouldn’t recommend it. If you make the update automatic, you lose the understanding and control over the changes being made to your programme inherent in manually updating. The magnitude of this loss outweighs the time savings of an automated upload.

4. “If am working as a planner of main contractor, who will update to me an activity progress report, is it planner of sub contractor or our own activity manager or WBS responsible manager?”

It could be any of those, or you could be responsible for assessing progress yourself. Different organizations have different processes for this, and different subcontractors will have differing levels of planning competence available to them.

 5. “Let take for example I have one particular activity on my P6 and this same activity is broken to 6 different activities on sub contractor level, Does that means that I will use STEP to include all these 6 activities under that activities and continue to update it one and after the other?”

You can use steps as you describe, but I would prefer to have each subcontractor activity as a separate activity in my P6 programme –it gives you more control and visibility.

6. “who should be my first point of contact in updating progress report, is it activity progress reporter of main contractor or planner of sub contractor?”

If you are the planner for the main contractor, you would typically be the “activity progress reporter” for the main contractor. Before you report claimed progress from sub-contractors, someone (you or site supervisor, or activity manager or QS or someone else) from the main contractor organization should verify that the progress they have claimed is accurate.

 7. “what are my responsibilities as a planner in ensuring that shop drawing, material submitter, material approval, material procurement and material delivery to site. is it that i will be sending emails to all them to remind them or what will I do in carrying out my responsibilities in all these WBS?”

Yes. Though emails are a poor substitute for direct conversations and/or meetings. If your organisation has a materials expeditor, they will be doing most of this, and you will be liasing with them.

8.” Do I need to have my excel sheet to track shop drawing, material submitter, material approval, material procurement and material delivery to site progress or I can be going to Document Controller and Procurement Manager for this?”

Certainly not doc controller. Possibly procurement manager, but more likely you or materials expeditor.

 9. “If client or Consultant needs an update from me, will they tell me the field like start, finish, BL1 start, BL1 finish, activity % and so on to be included in the report?”

Possibly. More likely though is that you will propose a format for them to agree.

10. “what are my daily responsibilities as a Planner working wt Main Contractor?”

Ensure everyone working on the project is aware of the planned sequence and timings of the current and near-future work. Ensure all requirements (material, labour, equipment, permits, access, etc) for that work to go ahead are satisfied in good time. Track progress of the works and update your programme accordingly. Analyses impacts of any changes to the programme and advise on any changes to the planned sequence which could generate a quicker/more efficient project delivery resulting from those changes. Ensure Project Management and client/contractor is kept informed of progress and issues, as appropriate.

11. “who will provide me with list of activity to be included in p6, are they site engineers, civil engineers, MEP engineers, architect, and so on?”

If you are employed as a planner, and not just a P6 updater, you should be taking the lead in doing this yourself, in consultation with all of the above. If you are not capable of doing this, consult with your PM about how to proceed.

12. “Which is the best among Physical, Duration and Unit to update activity?”

Remaining duration.

 13. “Can I say materials submission, material approval, material procurement and material delivery to site belongs to level of effort activity type or which?”

No. They should be normal activities which can drive delay to your programme.

Hi Gary

He will get an A* for your answers - why not ask for some feedback.

Best regards

Mike Testro

Where did I put that knowledge capability reference form for the GPC application....

1. “Can you please explain to me how I can update my activity progress on P6 assuming arm working with main contractors and sub contractors want to update me?”

get their input anyway that you can and update your schedule

2. “if am working wt main contractor and sub contractors are using excel, how will they update me ether progress report and how will I add the update manually from my own? “

export the info to excel and give them and excel file to update for you then import it.

3. “is it possible to automate schedule excel sheet from sub contractors to my own Primavera instead of updating one after the other? “

Yes, give them the info in excel to update then import it.

4. “If am working as a planner of main contractor, who will update to me an activity progress report, is it planner of sub contractor or our own activity manager or WBS responsible manager?”

it depends on the structure of the company and who is assigned to do it.

 5. “Let take for example I have one particular activity on my P6 and this same activity is broken to 6 different activities on sub contractor level, Does that means that I will use STEP to include all these 6 activities under that activities and continue to update it one and after the other?”

no you do not have to use steps 

6. “who should be my first point of contact in updating progress report, is it activity progress reporter of main contractor or planner of sub contractor?”

same as answer #4

 7. “what are my responsibilities as a planner in ensuring that shop drawing, material submitter, material approval, material procurement and material delivery to site. is it that i will be sending emails to all them to remind them or what will I do in carrying out my responsibilities in all these WBS?”

same as answer #4 it depends on your organizational structure 

8.” Do I need to have my excel sheet to track shop drawing, material submitter, material approval, material procurement and material delivery to site progress or I can be going to Document Controller and Procurement Manager for this?”

same as answer #7

 9. “If client or Consultant needs an update from me, will they tell me the field like start, finish, BL1 start, BL1 finish, activity % and so on to be included in the report?”

if they ask you for a report YOU ask the what they want contained in the report and the format

10. “what are my daily responsibilities as a Planner working wt Main Contractor?”

same as answer #7

11. “who will provide me with list of activity to be included in p6, are they site engineers, civil engineers, MEP engineers, architect, and so on?”

same as answer #7

12. “Which is the best among Physical, Duration and Unit to update activity?”

that depends on how and what your are measuring on your project. If you plane to use earned value you must us physical % complete  but if you do this you must date remaining duration manually or run a global change to do this.

 13. “Can I say materials submission, material approval, material procurement and material delivery to site belongs to level of effort activity type or which?”

No. They should be seperate task type of activities so that they can be planned and tracked properly.