Enhancement of P6 Notebook Items

Hi Armando,

You cannot align on top but, you can change the font.

You can also use the attachments. Right click on the gantt chart window --> Attachments --> Text. This is more easier in terms of text alignment but you have to save the layout after doing it. You can easily drag the text into position.

Regards,

Arnold

Armando,

Having the notebook items printed as part of the bar is a nightmare task. You are right in all your comments.

The solution proposed by Arnold is correct but it is not the proper ONE. Using View-attachment-TEXT you can add controllable text with a better shape.

Back to notebook items. P6 offers two important notebook categories for me such as: basis of schedule and current status. I strongly use these two categories as an official record of input from all leaders.

It was depressing to know that after having recorded any basis of schedule and status I was not able to print them. Well I did using the Arnold’s non-advisable solution.

Cheers,
carmen

I gave up Note Book Items a long time ago as they can not be shown in columns and are a pain to show on bars.

I create a text User Defined Field for my notes and type them in the UDF. Then they can be easily shown in columns or attached to bars, filtered and cut and pasted into Excel and simply imported.

Paul E Harris
Eastwood Harris Pty Ltd, Melbourne, Australia
Planning and Scheduling Training Manual & Book Publishers, Consulting and Training
www.eh.com.au

Hi Paul,

I did use that Text User Defined Field to show my program’s notes in a column during my EOT program presentation. I am just wondering if you have encountered a problem with that Text User Defined Field that when I changed my layout and removed that column, then at later date reinstate that column again, most of my text inputs had vanished. If ever you’ve encountered such a problem, may I ask how is it done to retrieve those text inputs?

Thanks.

Ferdinand

By the way, I am using a P5 program.

Paul,

fully agree with you regarding the solution using text user defined fields.

Forget about netebook items.

Cheers,

Hi all...thanks a lot!

Paul, using the text user defined field is a wonderful solution and as Carmen defined it as the proper way of doing it and I agree with her.

Arnold, in one of my critical path activities conerning 3 notes, using the text attachment, it did provide me with the architecture I want with that specific notes as far as fonts and locations are concerned. While I showed more columns, my timescale width is getting more compressed and I had no choice but to increase the row height of that specific activity and position my notes in 3 rows below the bar while maintaining the notes for the rests of the activities as a text UDF at the right end of the bar...

By doing so, I came into the need if only P6 could do a curtain with y coordinate specification instead of timescale only so that I could curtain specific portion only. Can it be done?

Arman

Hi Arman,

Regarding the Attachments --> Curtain --> Add curtain, if you need only for specific portion you can do this by specifying the start & Finish Date.

I am not sure if this is what you need.

Regards,

Arnold

Arnold,

Right, we could specify the start & finish date have no problem with that...what I mean, if it is only possible that we could also specify the WBS level as well so that the curtain covers only certain area...

Regards,

Arman

Hi Arman,

Sorry, I didn’t get what you mean. Can you send me a snapshot to my email p3-fer@sixco.ae so that I can figure out what you need.

Thanks.

Arnold

Hi Arnold,

Thanks for bearing with me. I’m not realy good in explanation so I understand your followup question...

...I only want (if possible) to put CURTAIN to cover certain or specific ROWS/ACTIVITIES and not from bottom of TIMESCALE to bottom of all pages...


Thanks and regards,

Arman

Hi Arman,

It is not possible if you want to do it horizontally. Curtain, only allows vertically. Since you want to do it in rows, unfortunately it is not possible.

Arnold

Arnold,

Thanks...

Arman

Arnold,

I am copying all my notebooks items to text user defined fields.

In order to customize the text, the only way is by “Edit column dialog box” where I can define width of the text (pixels).

If I would like to have a long text split in two lines ?? Would it be possible???

Cheers,

Hi Carmen,

Ya, it is possible..Go to View --> Bar Chart Options, under General Tab, "Default Size for Notebook Items" Change the Width & Height.

Regards,

Arnold

Arnold,

I do not have notebooks items. I have user defined text fields which I would like to be printed as bar labels.

Cheers,

Carmen,

I think you may have to put the split into another UDF and locate it bottom right in the bar label...


Arman

Hi Carmen,

The only way you can do this is to create Two UDF text, say Notebook 1 & Notebook 2.

To show this in the bar label you can assign Notebook 1 at top & Notebook 2 at bottom position.


HTH.

Arnold

Arnold / Armando,

Thanks for your ideas. It seems that P6 has worsened an efficient P3 feature called log.

I will use UDF solution and minimize the content of my notes.

Qrious about HTH ??? means ???

Cheers,

HTH means "Hope this Help"

Regards,

Arnold

You’re Welcome.

Arnold,

Understood HTH and fortunately It has a different meaning than in Spanish which it is a huge insult.

Thanks,

Cheers,

Carmen,

I agree with your comments regarding P3 log, the functionality was very useful...

Just curious, what’s HTH in Spanish?


Regards,