stop saving projects out

Hi John

Why does the resources need to view the Plan. I have a rule nobody access my schedule. I will issue it to them. A simple solution is to PDF the reports. And dont give anybody access. This mean you need to once a day/week/month PDF the report and email/Newtork it.

Cheers

I guess not a bad idea if you have adobe on your PC but my project managers need to see the plans and there are so many of them it would be too much work. Since there updated weekly i just can’t do it (60+ projects)

Hi Guys,
I had this a while back (wsa MSP 200), the normal sales talk, that MSP allowed this over the net, ie each resources was allowed to update his own portion of the project, however, I wasn’t able to apply the theory as I could never get any definitive answers from MS, as their so-called experts who we hired at a ridiculous rate, could not answer the most basic question, Jaco and Bill might have a grasp of this, the expert charged ZAR 650 an hour, and took notes of all the questions and was going to come back with replies, which never happened.

If you have to handle 60 projects, the cost of P3 should not be a problem, and then it is easy, make each resource a sub-project, and set the access rights. You can use suretrack, for the resources to access and update their portions. If you know what you are doing, you can create database files for each resource and these can be updated in excel or Access and then be imported. There is a hundred ways to skin a cat.

Hope this is of assistance.

Regards

Philip

Hi John
Another Option (Since it is 60 Project a week)

After you have completed the Update you save your work normal and then you go Save as (And make use of the TEXT / WEB Page etc Reports) Depended on what the PM needs to see. BUT I Would suggest you Get Acrobat Writer. (You dont even need to open up the Project to print you select them all in Explore Create a combined PDF walk away come back after lunch. AND IT IS DONE. No Time Wasted. Normally company’s (Especialy IT Company’s) Have Acrobat Writer to send Design/Layout/etc to client to view.

I would suggest have a look in the company they should have a spare licence on a computer that you should be able to use once a week.

Cheers
Best of Luck

Guys thanks again

60 ish projects yes but there aren’t that many changes and none of them that large (Petro/Chem ind)and could be just changing a pipe etc. This role isn’t an in depth planning role so no business need for p3 other than it can do more.

saving as a web page; when doing this it asks for a report, PM’s like to see it as MS proj layout (whole thing), I think PDF format may cause a lot of work as you’d need to save every possible view??
P3 would be a god send sadly no available here Ive tried

just for info i managed to sort out my problem

The resource pool has permissions set to it now. full control to planners and have removed the everyone group so when someone else other than a planner saves a project it cannot link back to the resource pool and thus wreck everything.